Define the Project
List the tasks
Estimate times and costs for each task
Find the critical path
Consider crashing or overlapping critical tasks
Draw Gantt (bar) chart
Calculate resource requirements over time
Assess risks, and prepare action plans
Monitor progress to the Gantt chart
Monitor cumulative cost
Communicate progress and changes
Review: learn and praise
About The Author
11. Communicate progress and changes
You will need to be seen to be leading the project. This means:
- Monthly or weekly progress review meeting
- Meetings with the customer as well as with the team – keep them informed of problems sooner rather than later
- Delegation of tasks and of the sorting out of problems
- Motivation – encouragement, conveying the importance of the task
- Thanks and appreciation
- Remaining positive in the face of adversity
- Encourage the team to be honest – don’t shoot the messenger
- Management by walking about
- are tasks progressing as planned and as reported?
- is the team working well together?
- are individuals happy and motivated?
- Doing some of the tasks in order to show willing and to show competence, while not being drawn in and losing the over-view
- For tasks where progress is hard to monitor (e.g. team member writing software) keep tabs on their estimated completion date – is it slipping?
- You may find it useful to keep a diary, perhaps weekly, just in note form, where you record current problems, planned solutions, did they work, expected completion date. Reading this back at the end of the project could be a very useful learning experience.