Chris Croft
Project Management

The 12 Steps to Successful Project Management


Define the Project

List the tasks

Estimate times and costs for each task

Find the critical path

Consider crashing or overlapping critical tasks

Draw Gantt (bar) chart

Calculate resource requirements over time

Assess risks, and prepare action plans

Monitor progress to the Gantt chart

Monitor cumulative cost

Communicate progress and changes

Review: learn and praise

About The Author

6. Draw Gantt (bar) chart

Gantt charts have three main purposes:
  • to show everyone when their tasks will be started and finished
  • to be able to look vertically at any given week or month and consider whether you have the resources for all the tasks being done at that time
  • to be able to monitor progress by colouring in the Gantt chart and trying to keep up with the “Today” line
  • The Gantt chart may be on a computer, either Microsoft Project or just an Excel spreadsheet, or it may be on paper, or on a whiteboard on the wall
  • Draw in the critical path first, then put the floating tasks around it
  • Adjust the floating tasks in order to level out the load profile
  • Then issue the Gantt chart for everyone to see the plan and how they fit in.