Define the Project
List the tasks
Estimate times and costs for each task
Find the critical path
Consider crashing or overlapping critical tasks
Draw Gantt (bar) chart
Calculate resource requirements over time
Assess risks, and prepare action plans
Monitor progress to the Gantt chart
Monitor cumulative cost
Communicate progress and changes
Review: learn and praise
About The Author
2. List the tasks.
- Involve the team
- Brainstorm a list of all of the tasks that might be involved in the project
- Put the tasks in some sort of logical diagram – often known as a Work Breakdown Structure (WBS)
- Consider “granularity” – how detailed should the task breakdown be?
- Remember that managing the project is a task in itself, and should have time allowed for it
- Have a look at previous project WBSs for ideas
- Have a look at previous project reviews to see what others have missed
- Show your WBS to an expert, or someone who has done a similar project before – ask them what you have forgotten
- Remember that any tasks forgotten at this stage will make your project go both late and over budget!